Microsoft Word online training course

Word lesson 15, Tables

Making tables

For those who have never worked with Exel or another spreadsheet, i will try to explain what a table is.
A table exists of columns and rows.
The intersection of a column with a row is called a cell.

making tables
We enter our data in a cell.
To make a good structure in your table, its best to place the type of data in your column and the information in a row.

To add a table we click on the "Insert table" button in the "Standard" toolbar, in the popup that opens we click and drag the amount of rows and column we need.
After releasing the mousebutton the table will be inserted into our document.

Or we click on the "Insert table" button in the "Tables and borders" toolbar.
We choose the amount of columns and rows in the window and click "Ok".

To enter data into the cells, you click on the cell you want and start typing.
To jump from cell to cell you can use the "Tab" key on your keyboard.

To add a row to our table, we place the cursor in the cell on the bottom right of the table and push the "Tab" key on your keyboard.

Formatting the text in tables is done the same way as formatting "Normal" text.
To format tables you click on "Table" and "Table autoformat" in the menubar.
In the window that opens we can give our table its own style by clicking on the "New" button or selecting an existing style and click "Modify".

table autoformat
Click on "Apply" when you are satisfied with your settings.

changed table settings

Selecting table objects

We can select individual objects like text, a cell, a row or a column in our table to change the properties of this.
To select a cell we place the cursor on the bottom left corner and click.
To select a row we place the cursor on the left side of the row and click.
Selecting a column is done by placing the cursor on the top of the column and when the cursor changes into a down pointing arrow we click the mousebutton.
Selecting text is done in the same way as selecting text in our document.

In XP, 2000 and 2003 we can select the entire table by moving our cursor on the top left of the table until it will change into a four pointed arrow.
Now click to select the entire table.

We can also use the dropdown menu to select different objects of our table.
To do this click on "Table" and "Select" in the menubar and then make your choice of table, row, column or cell.

Adding/Removing columns and rows

To remove columns or rows, we first select them and click on "Table", "Delete" followed by column or rows.
To add columns or rows we do the same exept we will chose "Insert" instead of "Delete".
Choose from the list what you want: Columns left or right or rows top or bottom.

Merging and splitting cells

We can merge multiple cells together to one cell, or we can splitt one big cell into multiple smaller cells.
To merge cells we select the cells, and choose "Table" and "Merge cells" in the menubar.
To splitt a cell we select the cell, and choose "Table" and "Splitt cells" in the menubar.
In the window that will open we enter the amount of cells and rows.
Next click on "Ok".

Adjust column width and height

We can adjust the width and height of the rows and columns by placing our mouse cursor between two columns or rows till this changes in a double arrowed icon.
When the icon appear you can click and drag the border to the width and height you want.

Convert a table to text

In Word its possible to convert a table to text and vise versa.
To do this we select the table or text we want to convert and then choose "Table", "Convert", "Table to text" or "Text to table" in the menubar.
In the window that opens we choose the tabs that need to be converted and click on "Ok".

convert table to text options
Result:

convert result
And back from text to table:

another convert result